Library Procedures

Circulation of Materials: Faculty, Staff, and Students

All WNC students, faculty, and staff are automatically registered for a library account 
ACCEL and Continuing Education students must show a photo I.D. and proof of enrollment in order to register for a library account.
WNC library materials may be renewed via telephone, the online library catalog, or in person. Students may not renew media items.

Carson Campus materials that circulate to students and staff:

• Books (3 Week Loan)
• Calculators (1 Week Loan)
• Cameras (1 Week Loan)
• Chromebooks (Semester Loan)
• Media items (video and audio) (1 Week Loan): Some videos may include adult language or content

Fallon Campus materials that circulate to students and staff:

• Books (3 Week Loan)
• Calculators (1 Week Loan)
• Cameras (1 Week Loan)
• Media items (1 Week Loan): Some videos may include adult language or content

Carson Campus materials that circulate to faculty:

• Books (Semester Loan)
• Laptops (Semester Loan)
• Media items (3 Week Loan)

Fallon Campus materials that circulate to faculty:

• Books (Semester Loan)
• Media items (3 Week Loan)

Patrons must return materials promptly, if they receive an overdue or recall notice.
Items will only be renewed if they have not been requested by someone else. 

Faculty will not be charged overdue fines for WNC materials, but will be billed for the replacement cost and processing fee if overdue items are not returned. Borrowing privileges will be suspended until bills are resolved.

Non-Circulating Materials

Carson Campus materials that do not circulate and may be used only in the library:

• Laptops
• Anatomy Kits
• Select Course Reserve materials
• Fragile and/or rare materials from the Bill Cowee Poetry Collection

Fallon Campus materials that do not circulate and may be used only in the library:

• Laptops
• Anatomy Kits
• Select Course Reserve materials
   

Circulation of Materials: Community Members

After presenting a valid form of photo identification and registering their Nevada public library card at a WNC Library, non-students may check out WNC books for the same loan period as WNC students – three (3) weeks. Non-students are restricted to borrowing five (5) WNC books simultaneously. Fines and replacement charges are the same as WNC students.

Non- students may not check out WNC video materials, but they may view them in the library, as space and available equipment allow.

If a patron does not have a library card, they may place up to five (5) books on hold for one (1) week while the patron obtains a card from a Nevada public library.

Fines

The WNC Library does not charge late fees/fines for overdue materials owned by WNC but reserves the right to suspend access to library services, including borrowing privileges, until the materials are returned. Thirty (30) days from the original due date, overdue materials will be considered lost/missing and the patron will be charged for the replacement cost. 
 

Replacement Charges

Replacement charges are billed for items considered lost or that have been determined to be irreparably damaged.

All materials requiring replacement due to being lost or irreparably damaged will incur a processing fee of ten dollars ($10.00) and a billing fee of ten dollars ($10.00), in addition to the cost of the replacement according to the following criteria:

• Books: Current replacement cost 
• Anatomy, Education, and Science Kits: Current replacement cost
• Media Items: Current replacement cost
• Media Equipment: Current replacement cost
• Laptops: Replacement cost, as determined by the WNC Business Office
• Chromebooks: Replacement cost, as determined by the WNC Business Office

Claims Returned

If a patron notifies the Library that an overdue or billed item was returned, but our records show it is still checked out to the patron and it is not on the shelf, the item becomes a “claims returned” item. The library requests that the patron continue to search for the material. Meanwhile, a search is initiated within the Library. 

If the material is found, the patron will be notified. If the material is not found after two (2) separate searches, the material will be considered "lost." The patron will not be billed for the first item which they claim to have returned. After this, the patron is billed for all future “claims returned” items (including a billing fee, processing fee, and the item’s replacement cost). Library management software is used to track the number of items each patron has claimed to have returned.